Letter Codes

The following is a list of all the letter codes currently available in the letter editor and their definitions.

Date and Time

Date - The current date (today) in short format
Date (Long)- The current date (today) in long format
Date (Custom)- The current date (today) in custom format (use "data-format" html attribute to specify custom format)
Time (Short) - The current time in short format
Time (Long) - The current time in long format
Time (Custom) - The current time in custom format
Time (Custom) - The current time in custom format (use "data-format" html attribute to specify custom format)
Now (Short) - The current date and time in short format
Now (Long) - The current date and time in long format
Now (Custom) - The current date and time in custom format

Business Information

Business Name - The name of the business
Business Phone Number - The phone number for the business
Business Phone Number (link) - The phone number link for the business
Business Email Address - The email address for the business
Business Email Address (link) - The email link for the business
Business Website - The website for the business
Business Website (link) - The website link for the business
Business Street Address - Street address for the business
Business City - City for the business
Business State - State for the business
Business Postal Code - Postal code for the business
Business Country - Country for the business
Business Terms and Conditions - The Terms and Conditions for your Business
Business Policies And Restrictions - The Policies and Restrictions for your Business

Guest Information

Prefix - Mr., Mrs., Dr., etc.
First Name - Person's first name
Last Name - Person's last name
First and Last Name - Person's last and first names
Suffix - Person's suffix
Additional Names - Additional names (separated by space)
Company - Person's company name
Email Address - Person's primary email address
Phone Number - Person's primary phone number
Address Type - Person's primary address type (Home, Work, etc.)
Street Address - Person's primary street address
City - Person's primary city
State - Person's primary state
Postal Code - Person's primary postal code
City, State Postal - Person's primary city, state, and postal combined
Country - Person's primary country
Public Note - Person's public notes
Person Tags - All Tags on the Person
Important Person Tags - Only the Important Tags on a Person
Person Custom Fields - Person Custom Fields listed

Reservation Information

Confirmation Number - Reservation confirmation number
Cancellation Number - Reservation cancellation number
Special Requests - Special requests for the reservation
Arrival Date (Short) - Reservation arrival date in short format
Arrival Date (Long) - Reservation arrival date in long format
Arrival Date (Custom) - Reservation arrival date in custom format (use "data-format" html attribute to specify custom format)
Departure Date (Short) - Reservation departure date in short format
Departure Date (Long) - Reservation departure date in long format
Departure Date (Custom) - Reservation departure date in custom format (use "data-format" html attribute to specify custom format)
Reservation Length - Reservation number of nights
Reservation Party Size - Total number of guests
Reservation Guests - Bulleted list of guest types and counts
Unit Names - Space delimited list of unit names in the reservation
Unit Descriptions - Space delimited list of unit descriptions in the reservation
Unit Alternate Descriptions - Space delimited list of unit descriptions in the reservation
Unit Details - A table listing of all units (with details) in the reservation
Resource Names - Comma-delimited list of resource names in the reservation
Resource Descriptions - Space delimited list of resource descriptions in the reservation
Resource Details - A table of all resources (including name, description, and dates assigned) in the reservation
Rate Plan/Unit Type Names - Comma-delimited list of rate plan/unit type names for each unit in the reservation.
Rate Plan/Unit Types Descriptions - Comma-delimited list of rate plan/unit type descriptions in the reservation.
Rate Plan/Unit Type Alternate Descriptions - Space delimited list of rate plan/unit type alternate descriptions in the reservation.
Rate Names - Comma-delimited list of rate names in the reservation.
Packages - Space delimited list of packages in the reservation
Reservation Taxes - Total reservation taxes
Reservation Fees - Total reservation fees
Reservation Charges - Total reservation charges
Reservation POS Charges - Total reservation point of sale charges
Reservation Package Charges - Total reservation package charges
Reservation Unit Charges - Total reservation unit charges
Reservation Average Daily Rate - Average daily rate for unit charges
Reservation Payments - Total reservation payments
Reservation Balance Due - Total amount due for the reservation
Reservation Balance After Deposit - Total amount due for reservation after the first deposit is paid
Reservation Tax Details - A table listing of all taxes (with details) on the reservation
Reservation Fee Details - A table listing of all fees (with details) on the reservation
Reservation Payment Details - A table listing of all payments made (with details) on the reservation
Reservation Last Payment Details - A table listing of the last payment made (with details) on the reservation.
Reservation Open Pre-Auths - A table listing of all open credit card pre-authorizations (with details) on the reservation.
First Deposit Amount - Amount of the first deposit
Deposit Due Date (Short) - Date that first deposit is due in short format
Deposit Due Date (Long) - Date that first deposit is due in a long format
Deposit Due Date (Custom) - Date that first deposit is due in custom format (use "data-format" html attribute to specify custom format)
Deposit Total - Total deposit amount required
Reservation Deposit Details - Bulleted list of deposit requirements for the reservation
Reservation Custom Fields - A list of Reservation Custom Fields.

Invoice Information

Invoice Number - Invoice number
Invoice First Name - Invoice contact's first name
Invoice Last Name - Invoice contact's last name
Invoice Notes - Invoice notes
Invoice Total Charges - Total invoice charges
Invoice Total Discounts - Rate discounts and manual discounts combined
Invoice Total Rate Discounts - Sum of applied rate discounts, such as AAA or promo discounts
Invoice Total Manual Adjustments - Any manual adjustments, such as money taken off of one day
Invoice Total Taxes - Total invoice taxes
Invoice Total Fees - Total Invoice Fees
Invoice Total with Tax and Fees - Total invoice charges including taxes and fees
Invoice POS Charges - Total invoice point of sale charges
Invoice POS Taxes - Total Invoice point of sale tax
Invoice POS Fees - Total invoice point of sale fees
Invoice POS with Tax and Fees - Total invoice point of sale charges including taxes and fees
Invoice Package Charges - Total invoice package charges
Invoice Package Taxes - Total invoice package taxes
Invoice Package Fees - Total invoice package fees
Invoice Package with Tax and Fees - Total invoice package charges including taxes and fees
Invoice Unit Charges - Total invoice unit charges
Invoice Unit Taxes - Total invoice unit taxes
Invoice Unit Fees - Total invoice unit fees
Invoice Unit with Tax and Fees - Total invoice unit charges including taxes and fees
Invoice Resource Charges - Total invoice resource charges
Invoice Resource Taxes - Total invoice resource taxes
Invoice Resource Fees - Total invoice resource fees
Invoice Resource with Tax and Fees - Total invoice resource charges including taxes and fees
Invoice Gift Certificate Charges - Total invoice gift certificate charges
Invoice Gift Certificate Taxes - Total invoice gift certificate taxes
Invoice Gift Certificate Fees - Total invoice gift certificate fees
Invoice Gift Certificate with Taxes and Fees - Total invoice gift certificate charges including taxes and fees
Invoice Filtered Charges - Total invoice filtered charges
Invoice Filtered Taxes - Total invoice filtered taxes
Invoice Filtered Fees - Total invoice filtered fees
Invoice Filtered with Tax and Fees - Total invoice filtered charges including taxes and fees
Invoice Total Payments - Total invoice payments
Total invoice Open Re-Auths - Total open credit card pre-authorizations on the invoice
Invoice Balance Due - Total amount due for the invoice
Invoice Line Items - A table listing of all line items (with details) on the invoice
Invoice unit Line Items - A table listing of all unit line items (with details) on the invoice
Invoice Resource Line Items - A table listing of all resource line items (with details) on the invoice
Invoice POS Line Items - A table listing of only POS line items (with details) on the invoice
Invoice Gift Certificate Line Items - A table listing of only gift certificate line items (with details) on the invoice
Invoice Tax Details - A table listing of all taxes (with details) on the invoice
Invoice Fee Details - A table listing of all fees (with details) on the invoice
Invoice Payment Details - A table listing of all payments made (with details) on the invoice
Invoice Last Payment Details - A table of the last payment made (with details) on the invoice
Invoice Open Pre-Auths - A table listing of all package charges (with details) on the invoice
Invoice Package Line Items - A table listing of all package charges (with details) on the invoice
Invoice Package POS Items - A table listing of all package POS charges (with details) on the invoice
Filtered Line Items - A table of all line items that match the filter. (Key Items Statements)

Gift Certificate Information

Gift Certificate Number - Gift Certificate number
Sale Price - Gift Certificate sale price
Face Value - Gift Certificate face value
Balance - Amount of gift certificate remaining
Amount Redeemed - Amount of gift certificate already redeemed
Redemption Details - A table listing all redemptions (with details) against the gift certificate
Creation Date (Short) - The creation date in short format
Creation Date (Long) - The creation date in long format
Creation Date (Custom) - The creation date in custom format (use "data-format" html attribute to specify custom format)
Expiration Date (Short) - The expiration date in short format
Expiration Date (Long) - The expiration date in long format
Expiration Date (Custom) - The expiration date in custom format (use "data-format" html attribute to specify custom format)
Restrictions - Gift Certificate restrictions
Recipient Notes - Notes to the recipient
Private Notes - Internal/Private notes about the gift certificate
Recipient Salutation - Mr., Mrs., Dr., etc.
Recipient First Name - Recipient's first name
Recipient Last Name - Recipient's last name
Recipient First and Last Name - Recipient's first and last names
Recipient Last, First Name - Recipient's last and first names
Recipient Suffix - Recipient's suffix
Recipient Company - Recipient's company name
Recipient Email Address - Recipient's primary email address
Recipient Phone Number - Recipient's primary phone number
Recipient Address Type - Recipient's primary address type (Home, Work, etc.)
Recipient Street Address - Recipient's primary street address
Recipient City - Recipient's primary city
Recipient State - Recipient's primary state
Recipient Postal Code - Recipient's primary postal code
Recipient City, State Postal - Recipient's primary city, state, and postal combined
Recipient Country - Recipient's primary country
Recipient Public Note - Recipient's public notes