When preparing to move your Reservation Master data to the Cloud, it’s important to follow these steps carefully to ensure no information is lost. Here’s a step-by-step guide to help you through the process:
Step 1: Prepare the Reservation Master System
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Notify the Property Staff: Let the property staff know that anything entered into the Reservation Master system after the database is taken will not be converted into the Cloud.
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Close and Save: Ensure they close and save all data in their Reservation Master system.
Step 2: Locate the Database File
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Access the C Drive: On the property's computer, open File Explorer and navigate to the *C:* drive.
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Find the Reservation Master Folder: Locate the folder named either Reservation Master 5 or Reservation Master 7 — depending on their version.
Step 3: Compress the Database File
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Right-click the Folder: Once you've found the correct folder, right-click on it.
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Create a ZIP File:
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If available, select Compress to ZIP File.
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Alternatively, choose Send to > Compressed (zipped) folder.
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This will create a ZIP file of their database, usually saved to their Desktop by default.
Step 4: Send the ZIP File
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Locate the ZIP File: Verify that the ZIP file is on the desktop or in the selected location.
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Email the ZIP File: Open your email client, attach the ZIP file, and send it to yourself.
Final Steps
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Double-check that the file was successfully emailed and received.
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Inform the property staff that the data transfer has begun and any new entries made from this point will not be included in the Cloud version.